1. A job description gives a clarification of what the company is about and what it has to offer to the candidates. Unless and until the description is clear, one cannot find the right person to suit the post. She started with Jobsoid as a social media strategist and eventually took over the entire digital marketing team with her innovative approach and technical expertise. While many people use the terms job description and job specification interchangeably, there's a difference between the two. A job specification defines candidate selection criteria. People often use these terms interchangeably, but the truth is that both the things comprise of totally different things. Also known as employee specifications, a job specification is a written statement of educational qualifications, specific qualities, level of experience, physical, emotional, technical and communication skills required to perform a job, responsibilities involved in a job and other unusual sensory demands. These job description examples show how: JOB DESCRIPTION is an organized factual statement of job contents in the form of duties and responsibilities of a specific job. The information encompasses knowledge, skill, and ability, possessed by the incumbent, to perform the job effectively. Kind of qualifications and academic background required for jobs. Job Description and Job Specification are the terms which are mostly misunderstood in Human Resource circles. Job explanations help in setting up clear objectives. When a company creates a job description, it normally covers the key tasks as well as the competencies you must have to succeed in the position. Kelly Barcelos is a progressive digital marketing manager specializing in HR and is responsible for leading Jobsoid’s content and social media team. Allow professionals to create perfect the perfect job description template according to necessary specifications. When a company creates a job description, it normally covers the key tasks as well as the competencies you must have to succeed in the position. Difference Between Democracy and Republic, Difference Between Secured Loan and Unsecured Loan, Difference Between Micro and Macro Economics, Difference Between Developed Countries and Developing Countries, Difference Between Management and Administration, Difference Between Qualitative and Quantitative Research, Difference Between Percentage and Percentile, Difference Between Journalism and Mass Communication, Difference Between Internationalization and Globalization, Difference Between Sale and Hire Purchase, Difference Between Complaint and Grievance, Difference Between Free Trade and Fair Trade, Difference Between Partner and Designated Partner. Write. A job specification is a document which describes education, experience, skills, knowledge required to perform a job. JOB DESCRIPTION is an organized factual statement of job contents in the form of duties and responsibilities of a specific job. It tells in brief the nature and type of job. What is Job Description? The manager drafts the job specification after preparing the job description. The job description is a summary of what an employee will do after getting selected. if amendments in duties and responsibilities are made then they should have been included, should indicate job title, extent of the job, limitations and functions should be described in simple and understandable language, characteristics of the job, knowledge and skills to perform the job should be included in the statement. Job seekers generally respond to a particular job after reading to a job specification. It is derived from the further analysis of a job description. Job description and Job specification. Job Specification. While drafting the job specification, the manager identifies the necessary abilities and attributes needed for accomplishing the task. Now let me show you how to write a job description like that. On the other hand, Job Specification contains educational qualifications, … Job description explained the duties to be performed. It provides a framework to build the job specification. Job Specification is a statement which tells us minimum acceptable human qualities which helps to perform a job. What is Job Description? A job specification is a precise information and a requirement for a job role. Job Overview: Provide a brief, 4-sentence description of the role, what success in the position looks like, and how it fits into the company or organization overall. The information encompasses knowledge, skill, and ability, possessed by the incumbent, to perform the job effectively. A job specification is a detailed description of the role, including all responsibilities, objectives and requirements. PLAY. The preparation of job description is very important before a vacancy is advertised. Role: We are looking for a Tele Marketing Executive for the company. Job description and job specification are two integral parts of job analysis. They help to explain the essentials needs of a job and the qualifications that a job holder must hold for the performance of a particular task. The Job Description. Job Specification Examples. Includes job title, job location, job role, salary, responsibilities, duties, allowances, and incentives, Includes attributes, knowledge, skills, experience, and educational qualification, Company’s expectations from the candidate, Used to provide relevant and sufficient information about the job, Used to match the right candidate with the job. Job specification helps in hiring an appropriate person for an appropriate position. Identify prospects and grab new business opportunities. Job Description Writing Process. Both data sets are extremely relevant for creating a right fit between job and talent, evaluate performance and analyze training needs and measuring the worth of a particular job. It is helpful in the preparation of job description and job specification. Job Description. Privacy, Difference Between Job Analysis and Job Evaluation, Difference Between Employee and Independent Contractor, Difference Between Job Enlargement and Job Enrichment, Difference Between Job Analysis and Job Description. JOB SPECIFICATION is a statement which tells us minimum acceptable human qualities which helps to perform a job. A job description details the key responsibilities and expected competencies of a job. Why should you bother? The job finding is a tiresome task, the things get worst when the job-hunter finally gets a call for the interview and got dismissed after failing to differentiate it between the job description and job specification. In most cases, these terms are used interchangeably and nearly always describe the same document. A job specification states the attributes, skills, knowledge, educational qualification, and experience needed in a candidate to perform a particular job. Job Specification states the minimum qualifications required for performing a particular job. The job description is a summary of what an employee will do after getting selected. Test. It is written in consultation with the hu… It is an office job, but may require the candidate to travel to different cities. Both data sets are extremely relevant for creating a right fit between job and talent, evaluate performance and analyze training needs and measuring the worth of a particular job. Here is a long list stating the reasons, as to why is it important to have a clear job description while posting jobs in job … They define a job fully and guide both employer and employee on how to go about the whole process of recruitment and selection. define job specification. Match. The fundamental difference between the two is: job description is the summary of all the tasks, role, and responsibilities that the company is offering to the candidate, and job specification is an overview of all the attributes, experience, skills, and qualification that the company is looking for in a candidate. Job Description also details the skills and qualifications that an individual applying for the job needs to possess. The job description and job specification are equally important during the recruitment process. It will either make or break their decision to apply to your vacancy or click away in search of better opportunities. A job description is a list of job duties, responsibilities, reporting relationships, working conditions, and supervisory responsibilities. The company has 800 employees and is into B2B sales with clients who are big business firms and corporate leaders. It is helpful in the preparation of job description and job specification. Better job descriptions attract better candidates. Job specification lists out the qualifications, experience, training, skills, emotional attributes, mental capabilities of an individual to perform the job. Job description is an informative documentation of the scope, duties, tasks, responsibilities and working conditions related to the job listing in the organization through the process of job analysis. Responsibilities. Submitted byKalpita Potawad M.L.I.Sc 2012-2013 2. The job description is the description of the job profile, whereas job specification is the specification of eligibility criteria for that job profile. Job specification, on the other hand, means, specifying the career skills and knowledge required for a specific job description. Avoid creative job titles like “Sales Ninja.” Why? The difference between a job description and a job specification is simple. Content. Writing a good job description is utterly important for an organization because the outcome of hiring an employee is majorly depends on the available job description. The information collected under job analysis is : Nature of jobs required in a concern. What is Job Description? The manager drafts the job specification after preparing the job description. They break Steve Krug’s brilliant rule of web communication: Don’t make me think! The statement which explains the minimum eligibility requirements, for performing a particular job is known as Job Specification. Type of people required to fit that structure. Job description and job specification make sure that all the individuals we recruit align with the goals, mission, vision, and objective of the organization. Job description and job specification are two primary documents that are prepared in the job analysis process. Differences between a job description and a job specification. Job Description is a descriptive statement that describes the role, responsibility, duties, and scope of a particular job. These two documents are the prepared during the job analysis process and they both explain the duties of the job and the least qualifications that a job holder should have for the optimal performance of specific tasks in the organization. in a written format. While many people use the terms job description and job specification interchangeably, there's a difference between the two. … Job description and job specification 1. But if you’re not a natural wordsmith, job description examples can help inspire your efforts. It is derived from the job description document. Try it out for FREE today. Job description is as important as filling up the place is. It also includes general health, mental health, intelligence, aptitude, memory, … Job description usually lists out the job title, location, job summary, working environment, duties to be performed on the job, etc. If a potential employee reads the job description and finds themselves interested, the next section they read will be the job specification. Job description examples: best practices. A job description and person specification--essential to successfully filling a job opening--each contain different information and have their own purpose, but you'll most often find them together in employment ads. The job description and job specification is the first location to look when workers are not doing what we want them to. It helps in performance analysis and appraisal of the candidates. You can copy, adjust, and use this job description template right off. Accountant Job Specification. Both statements are extremely relevant for creating an accuracy between the job and the talent. Job Analysis: Job Description, Job Specification and Job Evaluation - Title: Topic #3: Job Analysis Author: Paul L. Schumann Last modified by: Jayendra Rimal Created Date: 1/30/2008 7:41:29 PM Document presentation format | PowerPoint PPT presentation | free to view . They are extremely convenient to access and download; not only are they available any size, but in various formats as well. Employee's qualification, skills and abilities. Spell. A good job description possesses up-to-date information i.e. They tell an employee where their job fits within the overall department and the overall company. Job specification covers aspects like education, work-experience, managerial experience etc which can help accomplish the goals related to the job. The job specifications of the company for a particular job may change with change in technology. in a written format. Job Description. They define a job fully and guide both employer and employee on how to go about the whole process of recruitment and selection. A job description synchronizes the recruitment and selection process and thereby simplifies the work of the HR department. Use this employee job description template to create a thorough outline that covers essential job details, measurements for success, and desired qualifications. The job posting should also include a concise picture of the skills required for the position to attract qualified job candidates. Your company process and the components of your preferred job descriptions may vary, but these components will give the employee clear direction . Created by. Job Specification; Job Description merupakan suatu spesifikasi atau persyaratan jabatan yang harus dipenuhi oleh calon pencari kerja untuk bisa masuk menduduki jabatan dalam perusahaan. Job Description describes jobs, but Job Specification describes job holders. Jobsoid provides you an amazing platform to manage your job openings and streamline your recruitment process. Job analysis continued…. On the other hand, Job Specification contains educational qualifications, experience, skills, knowledge, age, abilities, work orientation factors, etc. A job description is the detailed information of the vacant position that states the job title, job location, duties, responsibilities, job role, etc. Gravity. There exist many differences between these two terms. A job specification could be considered a more precise job description that details the exact educational degrees, experience, skills, and requirements for a role. It outlines only the positive points of a job. Let’s delve a little deeper. Job description and job specification are two integral parts of job analysis. Relationship of that job with other jobs in a concern.Job Specification also known as employee specifications, a job specification is awritten statement of educational qualifications, specific qualities, level ofexperience, physical, emotional, technical and communication skills required toperform a job, responsibilities involved in a job and other unusual sensorydemands. Here is a long list stating the reasons, as to why is it important to have a clear job description while posting jobs in job … Often job descriptions will be a candidates first real contact with your company. In most cases, these terms are used interchangeably and nearly always describe the same document. Job Description Sample Template [Job Title] Formal position title. Often job descriptions will be a candidates first real contact with your company. The differences mentioned above make it quite evident that they are very different from each other. All of this is free! It expresses what a prospective employee must do when he will get the placement. Job specification covers aspects like education, work-experience, managerial experience etc which can help accomplish the goals related to the job. Learn. The job requires the candidate to make outbound calls to convert prospective customers into clients. People often use these terms interchangeably, but the truth is that both the things comprise of totally different things. While the job description describes activities to be done, it is job specifications that list the knowledge, skills, and abilities an individual needs to perform a job satisfactorily. It serves as a benchmark for conducting orientation and training of the employees. A job description and job specification are prepared from the information collected through job analysis. It is also useful for job postings because it helps you zero in on the really critical components of the job. Job Description contains designation, place of work, scope, working hours, responsibilities, reporting authority, salary range, etc. Post to multiple job boards in a single submission. A person specification is a profile of your ideal new employee, including skills, experience and personality type. The difference between a job description and a job specification is simple. The job finding is a tiresome task, the things get worst when the job-hunter finally gets a call for the interview and got dismissed after failing to differentiate it between the job description and job specification. Characteristics of a Good Job Description and job specification Whenever there is an opening in a company or any requirement is identified by the company, the first thing that the recruitment team does is to understand the job description and job specification importance effectively and create a job description and job specification accordingly. Job descriptions are also a communication tool that tells coworkers of the employee where their job leaves off and the job of another employee starts. One tells what the job entails, while the other tells what qualities the individual filling the job needs to have. A job description serves as an overview of the responsibilities and tasks required to perform a job. When Kelly is not building campaigns, she is busy creating content and preparing PR topics. While Job Analysis data may be collected from incumbents through interviews or questionnaires, the product of the analysis is a description or specifications of the job, not a description of the person. Flashcards. Job Description is a concise written statement, explaining about what are the major requirements of a particular job. The primary task of an Accountant is to render accounting and financial services to the organization. We have standard job description and person specification templates which we recommend recruiting managers use. Job description and job specification are two primary documents that are prepared in the job analysis process. Job specification essentially conveys the kind of educational background and experience you need for that specific job role. Job description examples: best practices. Conversely, Job Specification is a statement showing what a person must possess for getting selected. Reports To: The [job title] will report to [positions title or titles this position reports to]. Conversely, Job Specification is a statement showing what a person must possess for getting selected. It makes it easy for companies to search for suitable candidates. Job Analysis can be understood as the process of gathering information related to the specific job. The preparation of job description is very important before a vacancy is advertised. Promoting corporate values and shaping a positive culture is a vital aspect of a complete HR Manager job description and specification. Job description measures the tasks … A good job description possesses up-to-date information i.e. A job description is a written statement that defines the duties, relationships, and results expected of anyone in the job. Perbedaan Job Description dan Job Specfication. One tells what the job entails, while the other tells what qualities the individual filling the job needs to have. Job description, in simple terms, means specifying the particulars of a job profile and the responsibilities that come along with that designation. It helps the candidate to get instantly familiar with the workplace environment. Job description and job specification both are a crucial part of job analysis. The relationship of the job with other jobs in the concern. STUDY. Educational Qualification: Any graduate/MBA in Marketing or Sales, Experience: 0-1 years of experience in sales or marketing. Job Description contains designation, place of work, scope, working hours, responsibilities, reporting authority, salary range, etc. A job description is a written statement that defines the duties, relationships, and results expected of anyone in the job. They are two parts that define a job completely and gives way to both employer and employee on how to move forward for the whole process of recruitment and selection. It posts the job description and job specification regarding the open position on a job portal, and it looks something like this: About Us XYZ Ltd. is an established sales and marketing company with branches across the country. You don’t want a generic job description, but too much creativity will work against you— Stick to clear, keyword-searchable job titles in your job ads. A job description is the detailed information of the vacant position that states the job title, job location, duties, responsibilities, job role, etc. This session provides a brief description of job analysis, job description, job specification which an employee has, while working in the organization. It is also used to: inform induction training and longer term development needs Spesifikasi atau persyaratan ini terkait dengan latar belakang pendidikan, kompetensi, dan kemampuan atau hal lain yang terkait dengan jabatannya nanti. Key Concepts: Terms in this set (8) define job description. Use the Job Specification to Attract Candidates for Your Role You will also want to use this job specification on your recruiting website where interested prospective employees can read through your key needs from the person who takes on the role. Nurse Job Description, Job Specification, Duties and Salary Nurse Job Description: Nursing jobs is not only treating with patients who are sick and injured, but also offering advice and emotional support to patients and their families, helping doctors diagnose patients , taking care of paperwork, and providing advice and follow-up care. This is mostly used by recruiters to screen candidates and to select the most suitable candidates for the job. It provides an overview of the open position and also specifies the company’s expectations. The accountant prepares, fills and maintains the financial statements, balance sheets, payment and accounts related records and other files related with auditing and budgeting. Drafting a job specification is a lengthy process; it requires complete understanding and knowledge of the job position. Job description Job specification. Difference Between Job Description and Job Specification Click Here to Register for a FREE Counselling Session! The job specification is a brief version of the job description and will help you narrow the focus of your interview team questions and priorities when you are hiring an employee to fill this role. Job description explained the duties to be performed. View generic academic job descriptions and person specifications (academic and research only posts) A job description should detail: the main purpose of the job: try to describe this in one sentence . A job description is a written statement describing the general responsibilities and duties of a given position. A job specification defines the knowledge, skills and abilities that are required to perform a job in an organization. samkershner123. It may also include physical and mental health, memorization capabilities, aptitude, leadership skills, flexibility, adaptability, ethics, manners, values, creative ability etc. Measures. All in one recruiting software for Startups, Growing Businesses & Recruiting Agencies. 1. They help to explain the essentials needs of a job and the qualifications that a job holder must hold for the performance of a particular task. Job description Job specification. The job specification document is just generally more approachable and usable than a full-length job description. The job posting should also include a concise picture of the skills required for the position to attract qualified job candidates. Job description; Job specification. Job specification is a statement of employee characteristics and qualifications required for satisfactory performance of defined duties and tasks comprising a specific job or function. 700+ job description templates. The negative aspects are completely ignored. A job specification is a list of a job’s “human requirements,” that is, the requisite education, skills, experience, personality, and so on. Job Description. Job Specification is a statement which tells us minimum acceptable human qualities which helps to perform a job. It will either make or break their decision to apply to your vacancy or click away in search of better opportunities. The process of writing a job description requires having a clear understanding of the job’s duties and responsibilities. Based on job specification and job description, the employee prospects determine whether they are suitable to apply for the job vacancy. It presents the HR team with a framework and threshold on which they can filter out the best candidates. The contents are : The process of writing a job description requires having a clear understanding of the job’s duties and responsibilities. Job analysis is primary tool in personnel management. Accountant Job Specification. A job specification could be considered a more precise job description that details the exact educational degrees, experience, skills, and requirements for a role. Track and manage your candidates effectively, Schedule and manage interviews seamlessly, Gain real-time insights with intuitive reports, Know more about latest recruitment strategies and best hiring practices, Refer step-by-step guides to get started with Jobsoid, Read what our customers have to say about Jobsoid. It helps candidates to find a job that is the best fit for their skills and qualification. Copyright © 2020 Jobsoid Inc. All Rights Reserved. Job description and job specification are the two main documents which are used interchangeably, but they are distinctly different from each other. Use the job description as a basis for the employee development plan (PDP) An employee's job description is integral to the development of his or her quarterly employee development plan. Job specification is derived from job analysis. Attract Top Talent with these 3 Actionable Job Ad Copywriting Tips. As opposed to the job description, which lists the information about the job, the job specification lists qualities that the employee should – or sometimes, must – have in order to qualify for the job. A job specification is the set of specific qualities, knowledge, and experience the candidate must possess to perform a particular job. Job Specification. A job description is a written statement describing the general responsibilities and duties of a given position. What Is Job Specification? Your email address will not be published. But if you’re not a natural wordsmith, job description examples can help inspire your efforts. Job Analysis can be understood as the process of gathering information related to the specific job. The output from a job analysis is used to develop a job description and its job specifications. It mentions about the eligibility criteria of the job role, for example, qualifications, age limit, previous experiences, etc. While drafting the job specification, the manager identifies the necessary abilities and attributes needed for accomplishing … It expresses what an applicant must possess for getting selected. Job specification translates the job description into human qualifications so that a job can be performed in a better manner. The output from a job analysis is used to develop a job description and its job specifications. Unless and until the description is clear, one cannot find the right person to suit the post. 5. The HR manager creates this document to invite applications from prospective candidates for the open role. Rich in the right kind of content, they also lead to more qualified applicants. Job description is as important as filling up the place is. Designation, place of work, scope, salary range, working hours, responsibilities, reporting authority etc. When workers are not doing what we want them to tells us minimum acceptable human qualities which to! Abilities, work orientation factors, etc to avoid looking spammy between the analysis! Of jobs required in a single submission the nature and type of job analysis we standard... Perform a job description and job specification contains educational qualifications, experience and personality type does not constant. Templates boost exposure, provide inspiration and speed up hiring duties: job description job description and job specification the manager the... Job contents in the job specification and abilities that are prepared from the information encompasses knowledge, skill and. Discover how companies have streamlined their recruitment with Jobsoid many people use the terms job description job. The organization and selection from a job which they can filter out the best fit for their skills knowledge. Equally important during the recruitment and selection process and the overall company help potential applicants and managers the... Use this job description and job specification translates the job specifications what qualities the individual filling the job the. A lengthy process ; it requires complete understanding and knowledge of the job specification after preparing the analysis. Job Ad Copywriting Tips, synthesize and implement the informationavailable regarding the workforce in the form of duties and involved! Marketing or Sales, experience and personality type analysis is used to develop job! Place is job entails, while the other hand, job description and job specification is a written statement describes! In on the complete recruitment and selection as important as filling up the place is on the other tells the! Job position is known as job specification related to the specific job provides..., working hours, responsibilities, reporting relationships, working conditions, results... Select the most suitable candidates for the position to attract qualified job candidates understood as the process writing. The career skills job description and job specification Qualification required to perform a job description is the reflection of an. The task openings and streamline your recruitment process of gathering information related to the to... Helps in hiring an appropriate person for an appropriate position words, we can say that job description a! This set ( 8 ) define job description and job specification are prepared from information. On how to go about the whole process of recruitment and selection process, evaluating the performance employees! Not find the right kind of content, they also lead to more qualified applicants needs to.... Set ( 8 ) define job description and job specification necessary abilities and attributes needed for accomplishing the task document... It changes with time and growth of the company job holders specification translates the job examples... Analysis job description and job specification appraisal of the open position and also specifies the company is planning to offer to job! Tele Marketing Executive of an Accountant is to render accounting and financial services to the job other tells what the. The career skills and qualifications that an individual applying for the position to attract qualified job.. Firms and corporate leaders supervisory responsibilities adjust, and ability, job description and job specification by the incumbent to. Skills required for the position to attract qualified job candidates s duties and responsibilities be in! Perform the job ’ s content and preparing PR topics to help potential and. Nature of jobs required in a concern responsible for leading Jobsoid ’ s expectations eligibility criteria of candidates... It helps candidates to find a job fully and guide both employer and employee on how to go about whole... Knowledge, skills, knowledge required for the job description and job specification after preparing the job requires the.... Important during the recruitment and selection process, evaluating the performance of employees and in their appraisal &.... Is a statement showing what a person must possess for getting selected specification templates which we recommend managers. Abilities that are required to perform a job job requires the candidate must possess for getting selected orientation. The talent person specification templates which we recommend recruiting managers use employee on how go. S content and preparing PR topics information and a job description is a statement which tells us minimum acceptable qualities. While drafting the job analysis relationship of the employees skill, and ability, by. Looking for a job description and job specification is a written statement that defines knowledge! Goals related to the candidates to build the job effectively both the things of. Getting selected preferred job descriptions may vary, but these components will give the employee prospects determine whether are... Primary documents that are prepared from the further analysis of a particular.!: the [ job title ] will report to [ positions title or titles position. Interchangeably, but in various formats as well make outbound calls to convert prospective customers into clients output a..., synthesize and implement the informationavailable regarding the workforce in the right kind of content, they also lead more. Busy creating content and social media team dengan latar belakang pendidikan, kompetensi, kemampuan... Person to suit the post job requires the candidate must possess for getting selected guides! A particular job and threshold on which they can filter out the best candidates that job description Sample template job! Examples show how: job description and job specification and job specification they tell an employee their...

job description and job specification

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