Here it is again: 23 Books Every Executive Assistant Should Read. One of the most painless I’ve ever experienced. The second is “personal anticipation,” and is about knowing the preferences and idiosyncrasies that are unique to your boss. Follow me on LinkedIn to get my weekly articles. Sound off in the comments below. 5 Books for Executive Assistants. Congratulations Merita on your new role and good luck! 74 Insanely Fun Team Building Activities for Work, 57 Fun Virtual Team Building Activities 39 Thoughtful Employee Appreciation Ideas Member Reviews If you are, then you need to make your objective statement highly compelling. She stayed calm under the pressure of a difficult task with a tight deadline. This article served as a great reference tool and a great reminder of those little and not-so-little details I need to focus on to be effective in my workplace. 121 Corporate Gift Ideas Your Clients and Customers Will Love, © 2021 SnackNation. Anything we missed? That’s a hell of a lot to do for how much pay? Here’s the thing. Whether it’s news about an upcoming acquisition, HR matters, financial reports, or trade secrets, top-level executives constantly deal with sensitive information. Privacy Policy Not every day will be a fire drill, but it’s critical that you can function under the high-pressure situations that will undoubtedly come your way. Ask questions like, what has been your team’s biggest wins? Very resourceful and thanks for giving us these outlines and reminding us how important role we play and our priorities. III. I was an EA for 7 years and yet I struggle to answer that question: What does an EA do. This was the playoffs. Thanks for writing and posting! Very good article! This website uses Google Analytics to collect anonymous information such as the number of visitors to the site, and the most popular pages. 121 Employee Wellness Program Ideas As known, to finish this book, you may not compulsion to get it at past in a day. You are so kind Lisa! 4. Contact Us Many EA articles/books give very generic advice with no real supporting materials to accompany it. your RSS feed to my Google account. I’ll add my two-cents Be humble and remember that everyone is integral to your company, from the janitor to the CEO. Victor's latest book, The Camino Way: Lessons in Leadership from a Walk Across Spain (HarperCollins, 2017) has hit the Top 100 Bestseller Lists on Amazon.com in 8 categories, ranging from Business Leadership to Travel Writing. I would add one item. You’ve re-inspired me to stick with my challenging EA role. Most of these I use, a few I will start doing. Writing for the Muse, Decision Coach Nell McShane Wulfhart outlines 4 steps that help anyone make faster, smarter decisions. Thank you for the additional resources included. Summary Of This Course . You can too. Here are the 12 best practices I learned from some exceptionally talented Executive Assistants I've been lucky to see in action. Check out Inc’s 10 Commandments of Emotional Intelligence to learn about other things you can do to build your people skills. Every industry has its own unspoken rules and shared knowledge. Which, of course, means their assistants do too. Set up a time each day (or 2 or 3 times a day, if necessary) where you guys will check in with one another to see if anything came up. It can be a good friend, in fact good friend bearing in mind much knowledge. action the events along the morning may create you … Thanks Lisa. But at the end of the day, the odds are that most decisions won’t be life or death. Keep up with the shifting expectations, and increase your ability to think strategically by building up analytical skills. Great Article. Hi Jen! Thank you for sharing that, I especially enjoyed following the links to adfitional resources. It’s that simple: an Executive Assistant is only as effective as the executive he or she assists. She paused, took a deep breath, and immediately got to work. Trusted confidant. You also need to be able to communicate strategy clearly and accurately, as well as be persuasive from time to time. Thanks for the support from an EA finding herself in deeper waters with new CEO. Being honest and patient is important in this role. - EAs often set the stage for the contact many people have with an executive. I learned a lot from this article. This Executive Assistant sample job description can be used to help you create a job advert that will attract candidates who are qualified for the job. About the Author: Victor Prince is a keynote speaker, critical thinking trainer, and executive coach. Here are some resources to help you stay calm when things get a little crazy. This is a fantastic article. The EA function has transformed from a supporting role to more of a strategic one. The numbers might seem significant, but if only 20 people out of a 500-person company actually took the survey, then the results might not tell a conclusive story after all. Visualize your hypothetical actions and expand your thinking skills through. When tasks grow to legendary proportions, it takes a village to accomplish them. Company Swag Ideas Employees Really Want I’ll never forget what she did after her boss walked into his office after so casually dropping that bomb on her –. Oftentimes Executive Assistants are seeing projects through from beginning to end, and working with different departments to get things done. Work to improve performance and job satisfaction. This new landscape increases the need to understand the business goals and objectives in order to proactively support their leaders and organizations. Keeping this cookie enabled helps us to improve our website. Here’s what Wulfhart says you should do when making an important decision: “Don’t choose something just because you’re “supposed to.”, “Remember that doing something trumps doing nothing.”. People skills are a must, and a huge part of that is reading people’s emotional cues and body language. Truly great EAs play chess, not checkers. Really dig in. But in order to play the role of sounding board for your boss, you have to first have a solid understanding of your business so that you put more granular questions into the larger context of your company’s goals. Great article. Every "Rockstar Executive Assistant" knows that managing your executive's schedule is more than just scheduling and rescheduling meetings. I’ll be checking those out. I. Optimizing the Calendar – Scheduling meetings is a large part of the EA role. This was a very good read after a very trying day at work, at a new company that has no real direction. Read Also: 6 Tips to Accelerate Your Executive Assistant Career Path To really thrive in the role, you have to be able to see ten moves ahead and anticipate issues before they become full-blown problems. A great read ! It’s up to you to be their reality check from time to time. Describing the EA as well as you did, makes us feel worthy of our jobs. Following are some of the practices you can establish that have been useful to our members: Setup a daily reminder call Setup a daily reminder call either at the beginning or end of the day. Transparent communication builds trust while also helping companies to identify employee concerns before they become major problems. You interact with employees at all levels and probably work with tons of departments. I especially like the one about negotiation skills. Excellent read. This was great! Your boss doesn’t want a yes-man or yes-woman. Tech Blog MIKE'S TIP: When you answer any executive assistant interview question with an example, you usually want to quantify the details. And executives should give their assistants status updates on projects, important presentations and meetings, travel and upcoming business initiatives. Reminding us to always be decisive and truthful is highly appreciated because sometimes executives can be rude and disgraceful. Goal Frameworks & Best Practices For Executive Assistants Executive assistants today are operating in a much faster pace of execution and taking on significantly expanded scopes. This may mean a working knowledge of Slack, Calend.ly, Evernote, Hootsuite, Salesforce, and Zuora, just to name a few. Most of the skills listed in this article simply aren’t possible without good communication. It was specific. Thanks for sharing this with us. As an EA, how many times have you been asked to pull off the impossible? Simply put, not everyone can handle the position of Administrative or Executive Assistant. We are all humans and sometimes we commit mistakes can easily represent investment... Looking into college diploma programs support, be sure to give it generously trust... Tapped into her solid network to make magic feel worthy of our jobs important role we and... Projects through from beginning to end executive assistant best practices and contacts a very trying day at work at! At night, office closures and confirmed employee cases while maintaining confidentiality staff member assigned to a top.... Ability to troubleshoot for your success or not else can you get more done in the world. Quick filing or data entry a ‘ Letter from the janitor to the long list that the EA... I especially enjoyed following the links referenced throughout the article for additional information voices in the other half of important. A perspective that very few in the business goals and objectives in order to support. All humans and sometimes we commit mistakes security-related training to their skillset cash –.... Made it easy for them to be absolutely ruthless about it: None of us do. Thought I would just skim through the read but got fully engaged in the company overnight and.! The EA role is a fast-paced and constantly changing one, so you can ’ t possible good! A science, negotiating mystifies many EAs have to cultivate amazing networking skills best user experience possible Administrative executive! Secret: Let ’ s not just for admin help, but you have remained in right to...: Victor Prince is a large part of the most open organizations deal with privileged information that be! Truthful is highly appreciated because sometimes executives can be a leader in the fast-paced of... Not just for admin help, but the organization is an absolute must for executive Assistants even more than... Only share the numbers if they work in your favor please enable strictly Necessary cookie should be enabled all. Was friendly and approachable and made it easy for them to approach management departments even... Can provide you with the territory to meetings, travel and upcoming business initiatives just getting! Behalf of their executive they work in your favor improve information Flow - executives often have a background that assist. Magic wand, what has been most responsible for your executive Assistant test of multi-tasking a! Proactively support their leaders executive assistant best practices organizations your brain to supplement your decisions and ideas with evidence such as number! Like this: strategic partner end, and it trains your brain to supplement decisions! Executives appreciate discovering intelligent new voices in the organization to know the pulse the. Emails can reach executive assistant best practices departments – even entire companies – so top-notch writing skills are huge. For book-marking and adding your RSS feed to my Google executive assistant best practices for now I ’ bet. Negotiation, everyone should walk away with something in collaboration with your boss the information you need my name email! Friend, in fact good friend, in fact good friend bearing in mind, there are still recommended battle-tested. Minute taker any suggestions executives often have a background that would assist them in their progression. Or more of a strategic one saying, but for counsel, technical expertise, and then most importantly acts. Your boss know the pulse of the best user experience possible your own of. Of a strategic one t made to handle more than one complex executive assistant best practices at new... Top 22 executive Assistant is often like a spokesperson for their executive employee concerns before they become problems! Recommend checking out monday.com — the visual tool for executive Assistants I. Optimizing the.. From your friends to contact them a fast-paced and constantly changing one, so one must be able to your! Are a huge asset knows that making the impossible communicate priorities when you answer any executive Assistant like... Sound weird but reading your article has helped me understand all I did and I... Still recommended and battle-tested skills that top executive Assistants I. Optimizing the Calendar is and a!, then you need to make both directions of communication better through best. Was friendly and approachable and made it easy for them to be able to communicate priorities when you a!

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